Manage team permissions
Written by Figma Man
Updated at June 19th, 2025
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Who can use this feature
Available on all plans
Admins only
Admins can change a person’s team permissions or remove their access to the team.
- From the file browser, click All projects in the left sidebar.
- Click next to the team name, then click View members.
- Review everyone with access to the team.
Click next to their current permissions:
- Select Can view to give them view access to the team.
- Select Can edit to give them can edit access to team files and projects.
- Select Admin to give them admin access to the team. This lets them edit files and projects in the team and change team settings.
- Select Owner to make them the owner of the team. Only one owner is allowed, and you can transfer ownership to another person at any time.
- From the file browser, click All projects in the left sidebar.
- Click next to the team name, then click View members.
- Review everyone with access to the team.
Click next to their current permissions:
- Select Can view to give them view access to the team. On the Professional plan, you can still give viewers edit access to individual files and projects.
- Select Can edit to give them edit access to team files and projects.
- Select Admin to give them admin access. They can change team settings, adjust permissions, and manage team billing. If they do not need edit access to files, assign them a View seat.
- Select Owner to make them the owner of the team (only one owner is allowed). Learn how to transfer ownership.
- From the file browser, click All teams or All workspaces in the left sidebar.
- Go to the team where you'd like to manage permissions.
- Click Share to see everyone with access to the team.
Click next to their current permissions:
- Select Can view to give them view-only access to the team. Anyone with view access can see files and prototypes, and can add or reply to comments.
- Select Can edit to give them edit access to the team. If they have a View seat in the organization, they won't be able to edit any team files. They can ask for an upgrade from an organization admin to gain edit access.
- Select Admin to make them a team admin.
Set default permissions for a team (Organization and Enterprise plans only)
Admins can set default permissions for individual teams in an organization.
Who can access:
- [Organization name]: Anyone in the organization can access the team.
-
Only those invited: Only users invited to the team can access it. If the team is limited to Only those invited, you will need to choose one of the following options:
- Visible: Organization members can find visible teams in the file browser. Members can ask for permission to join a visible team.
- Hidden: The team cannot be found by search. Members must be invited by an existing member.
What they can do:
- Edit: Users can create, edit, and delete files when they join the team.
- View: Users can only view files and must ask for permission to edit them.
To change the default permissions:
- From the file browser, click into the team you want to manage.
- Click the dropdown menu next to the team name and select View settings.
- Find the Access section in the Settings tab.
- Click Change to open the Access settings modal.
- Set new access settings and click Save.