The guest memberships setting allows organizations to determine if existing members and guests can share organization files, projects, and teams with external users.

This setting applies to guest invitations, as well as guests who open and access files using a shared link.

Guest membership settings

The guest membership setting offers greater control over who is joining the organization, and extra peace of mind when it comes to privacy and security.

There are three available options:

• External users can join the organization without restrictions
• External users can only join the organization with admin approval
• No external users can join your organization

Allow guest access

With the External users can join the organization without restrictions setting enabled, existing member or guests can invite guests to files, projects, or teams without restrictions.

When a guest joins your organization, they join with a free View seat. You can change a guests seat type at any time, and a guest can make a seat request to change their seat type.

Guests can still only access the resources you specifically invite them to.

If public link sharing is enabled, guests can also open organization files if an existing member or guest shares the file link with them. 

When you invite an external user to an organization resource, Figma lets you know that the invitee is a guest:

Require admin approval

With the External users can only join the organization with admin approval setting enabled, existing members or guests can invite the external user to files, projects, or teams. When the inviter clicks Send, Figma informs them that admin approval is required.

When the guest first opens an organization resource they can Ask to be added to the organization. They won't be able to access the file, project, or team their request is accepted.

Requests are sent to the relevant workspace admin to accept or ignore. If the file or invitee is outside of a workspace, Figma sends the request to an organization admin.

When a guest joins your organization, they join with a free View seat. You can change a guests seat type at any time, and a guest can make a seat request to change their seat type.

Prevent guest access

With the No external users can join your organization setting enabled, existing members and guests aren't able to invite external users to the organization. When someone tries to invite an external user to an organization resource, Figma informs them guest access is disabled.

Adjust guest membership setting

Organization admins can control guest membership from the organization's Admin.

1. Open the organization in Figma and select Admin in the sidebar.
2. Select Settings from the header.
3. In the External access section, select Guest membership.
4. Select who can invite external users to files, projects, and teams:
   • External users can join the organization (default)
   • External users can only join with admin approval
   • No external users can join the organization
     
5. Select Save to apply your changes.